This Privacy & Cookie Policy explains how RecruitOnline (“we”, “us”, “our”) collects, uses and protects personal information when you:
By accessing the Website or using the Service, you agree your information will be handled as described here.
*Legal bases shown for GDPR/UK‑GDPR; equivalent permissions apply under Australian Privacy Principles (APPs), NZ Privacy Act and CCPA/CPRA.
We use personal information to:
We never use Google Workspace API data to build or train general‑purpose AI/ML models.
We use:
You can adjust cookie preferences via the banner or browser settings; blocking some cookies may affect site functionality.
We share information only with:
Data may be stored in Australia, New Zealand, the United States, the EU/UK and other jurisdictions. Transfers outside the EU/UK rely on approved contractual clauses or equivalent safeguards.
We employ encryption in transit and at rest, role‑based access controls, multi‑factor authentication for staff, and annual penetration tests. No online service can guarantee absolute security; data transmission is at your own risk.
On expiry or request we securely delete or anonymise data from active systems and backups, subject to legal holds.
Depending on your region you may have rights to access, correct, delete, port or object to processing of your personal information, and to complain to your supervisory authority (OAIC in Australia, ICO in the UK, or your EU authority).
Email privacy@recruitonline.ai to exercise these rights. We will verify your identity and respond within statutory timeframes.
Our time‑and‑attendance apps request precise or approximate location only at clock‑in and clock‑out to confirm presence at the worksite. Data is stored with the relevant time entry, never used for continuous tracking, and never shared with third parties. You may revoke permission in your device settings, but some features may stop working.
The Website may contain links to third‑party sites or services. Their privacy practices are outside our control. When you enable an integration (e.g. Gmail, Outlook, Workpro) we access data solely to provide the requested functionality, under that provider’s terms.
If RecruitOnline is involved in a merger, acquisition, reorganisation or asset sale, personal information may be transferred and will remain subject to this policy.
We may update this document periodically. We will post the new version on the Website and, if changes are material, notify registered users by email or in‑app message. Your continued use of the Website or Service after a revision constitutes acceptance of the updated policy.
Questions or requests? Email or write to:
Privacy Officer
RecruitOnline Holdings Pty Ltd
PO Box 475, Noosa Heads QLD, Australia
Founded in 2017, RecruitOnline combines 20+ years of recruitment expertise to deliver a tailored all-in-one platform built by recruiters for recruiters in Blue Collar and Healthcare. Integrating ATS, CRM, and multi-channel recruitment marketing, it streamlines hiring with seamless onboarding, intelligent workflows, built-in compliance, and AI-driven insights. Optional add-ons like the Candidate Mobile App, RecruitChatBot, and PinvoiceR further enhance efficiency by simplifying scheduling, automating tasks, and managing payroll and invoicing.
