Stress-Free Data Migration

Moving your recruitment data has never been easier. RecruitOnline’s Data Migration Process ensures your transition to our platform is smooth, secure, and tailored to your agency’s unique needs. With our expert team handling every detail, you can focus on what matters most: your recruitment success.

Switching with Ease

Comprehensive Assessment

Our experts perform a detailed analysis of your existing systems to ensure all critical data is accounted for, minimising disruptions and ensuring continuity.

Customised Solutions

Every agency is unique. Our migration process is tailored to fit your specific requirements, ensuring no data is left behind.

Secure Transfers

Data security is our top priority. We use industry-leading encryption methods and secure protocols to keep your information safe throughout the process.

Minimal Downtime

We work around your schedule to ensure the migration process is quick and efficient, with minimal impact on your daily operations. Most migrations are completed within 1 week.

Our Data Migration Process

1. Discovery and Planning
Start with a thorough discovery process to understand your current data systems, workflows, and specific requirements. Identify key data points, custom configurations, and any potential challenges. From there, we’ll develop a detailed migration plan with clear timelines to ensure a smooth and successful transition.
2. Data Mapping
Map your existing data fields to align seamlessly with the RecruitOnline platform. This step ensures that all critical information - such as candidate records, client details, and workflow stages - is accurately matched and ready for import, preserving data integrity throughout the migration.
3. Secure Data Extraction
Safely extract data from your current ATS, CRM, or other systems using secure, encrypted protocols. This ensures that all sensitive information - such as personal details, client records, and historical data - is protected during transfer and ready for smooth migration into RecruitOnline.
4. Data Cleaning and Validation
Clean and validate your data to ensure a fresh start in RecruitOnline. Remove duplicates, outdated records, and inconsistencies, while validating key fields for accuracy. This step ensures your new system is populated with clean, reliable data ready for immediate use.
5. Migration and Testing
Import your data into the RecruitOnline platform with care and precision. Once migrated, we conduct thorough testing to confirm that all records have transferred accurately and that workflows, fields, and functionality are performing as expected - ensuring a smooth and reliable setup.
6. Go-Live Support
Receive dedicated support during your go-live phase to ensure a confident transition. Our team is on hand to assist with any final adjustments, answer questions, and resolve issues quickly. Post-migration support ensures you and your team are fully equipped to get the most out of RecruitOnline from day one.

Benefits for Your Team

Expert Guidance

Our dedicated migration team ensures a seamless process from start to finish.

Secure Transfers

Industry-leading security protocols keep your data safe.

Tailored Solutions

Customised migration plans to fit your agency’s needs.

Reduced Downtime

Quick turnaround times ensure minimal disruption.

Frequently Asked Questions

What Data Can Be Migrated?
  • Candidate Records (Resumes, Notes & History)
  • Client and Contact Information
  • Job Records
  • Placements and Assignments
  • Emails and Communication Logs
  • Compliance and Document Records
  • Custom Fields and Tags
How long does the migration process take?

Most migrations are completed within 1 week.

Will my data be secure?

Absolutely. We use advanced encryption and secure transfer protocols to protect your information.

What if I need custom configurations?

Our team will work with you to tailor the migration process to meet your unique requirements.

Trusted by 1,000s of Recruiters

Founded in 2017, RecruitOnline combines 20+ years of recruitment expertise to deliver a tailored all-in-one platform built by recruiters for recruiters in Blue Collar and Healthcare. Integrating ATS, CRM, and multi-channel recruitment marketing, it streamlines hiring with seamless onboarding, intelligent workflows, built-in compliance, and AI-driven insights. Optional add-ons like the Candidate Mobile App, RecruitChatBot, and PinvoiceR further enhance efficiency by simplifying scheduling, automating tasks, and managing payroll and invoicing.