Streamlined Onboarding Process

Automate documentation, ensure compliance, and deliver a seamless, scalable onboarding experience for your candidates, employees and clients.

Why Choose RecruitOnline for Onboarding?

Simplify the Onboarding Process

Automate admin tasks, reduce errors and shorten onboarding timelines. With RecruitOnline, candidates can complete and submit all required documentation digitally, ensuring efficiency and accuracy.

Seamless Integration

Simplify onboarding with seamless integration across every stage of the candidate, employee, and client journey. There's no need to send candidates to multiple portals—everything from registration to compliance and onboarding is managed within RecruitOnline. Keep the experience smooth, consistent, and fully connected.

Customisable and Scalable

Tailor the onboarding process to meet the unique needs of your clients and candidates. Whether you’re onboarding a single hire or managing high-volume recruitment, our platform adapts to your needs.

Key Features of Onboarding

Digital Document Management
Manage all your documents in one secure, digital hub. Candidates can complete forms, upload ID, and meet compliance requirements online—no printing or scanning needed. With automatic storage and versioning, you can easily retrieve the latest documents whenever you need them.
Candidate Portal
Offer candidates a branded, self-service portal to complete onboarding tasks, manage their employment, and submit timesheets - all in one place. Track progress in real time and send automated reminders for any outstanding documentation. Deliver a seamless, professional experience that reflects your brand and keeps candidates engaged from onboarding through to ongoing employment.
Compliance and Verification
Stay on top of regulatory requirements with built-in compliance and verification tools. Automate ID checks, background screenings, and certification processes through integrated add-ons. Generate audit-ready reports to track compliance at every stage, giving you peace of mind and saving valuable admin time.
Contracts and E-Signatures
Streamline your documentation process with digital contracts and e-signatures for both candidates and employers. Automatically generate placement and assignment confirmation emails, ensuring clear and timely communication. Eliminate the need for physical paperwork while maintaining legally compliant, easily accessible records.
Workflow Automation
Automate and streamline your onboarding processes with custom workflows tailored to each client’s requirements. Set up reminders and notifications for missing documents or incomplete tasks, ensuring nothing slips through the cracks. Monitor progress in real time to keep everything on track and deliver a seamless onboarding experience.
Payroll Onboarding
Simplify payroll setup by integrating key steps directly into the candidate portal. Collect bank details, tax information, and superannuation data securely, then seamlessly transfer it into PinvoiceR. Reduce manual entry, ensure data accuracy, and get new starters payroll-ready faster.
Site Inductions and Sign-Offs
Ensure candidates are site-ready with managed induction forms and training modules tailored to each location. Track and record sign-offs to confirm completion and maintain safety compliance, giving you and your clients confidence that every worker meets site requirements.
Custom Forms
Create and manage custom forms tailored to your clients’ and candidates’ needs. Design reusable templates for contracts, credentials, and registration, making onboarding faster and more consistent. Streamline data collection while maintaining flexibility across different workflows.
Analytics and Reporting
Gain full visibility over your onboarding process with real-time analytics and reporting. Track key metrics such as completion rates and timelines, and generate actionable insights to identify bottlenecks and improve efficiency. Deliver detailed, professional reports to clients and stakeholders with confidence.

Benefits for Your Team

Save Time and Reduce Errors

Automate manual tasks and eliminate paperwork bottlenecks with digital workflows and tools.

Enhance Candidate Experience

Deliver a seamless and professional onboarding process that leaves a lasting positive impression.

Ensure Compliance and Accuracy

Easily track regulatory requirements and maintain accurate, up-to-date documentation.

Scale Onboarding Effortlessly

Manage large volumes of candidates with customisable workflows and advanced automation features.

Simple, Scalable Plans for
Every Team

Choose the perfect plan for your recruitment team. RecruitOnline offers flexible pricing options designed to suit teams of all sizes, with transparent costs and no hidden fees.

Annually
Monthly
Save
Basic
$105/mo
Basic ATS and CRM
Simple Dashboard
Sales Tracking
Job Posting*
Contact Sales
Pro
$150/mo
Same as Basic Plus:
Data Migration Included
Advanced ATS and CRM
Fully Customisable Dashboard
Sales Tracking
Job Posting
Onboarding
Forms & e-Signatures
Custom Candidate Portal
Contact Sales
Enterprise
$Call/mo
Contact Sales
Basic
$115/mo
Basic ATS and CRM
Simple Dashboard
Sales Tracking
Job Posting*
Contact Sales
Pro
$165/mo
Same as Basic Plus:
Data Migration Included
Advanced ATS and CRM
Fully Customisable Dashboard
Sales Tracking
Job Posting
Onboarding
Forms & e-Signatures
Custom Candidate Portal
Contact Sales
Enterprise Plan
$Call/mo
Same as Pro but flexible pricing that supports you as you scale!
Start For Free

Trusted by 1,000s of Recruiters

Founded in 2017, RecruitOnline combines 20+ years of recruitment expertise to deliver a tailored all-in-one platform built by recruiters for recruiters in Blue Collar and Healthcare. Integrating ATS, CRM, and multi-channel recruitment marketing, it streamlines hiring with seamless onboarding, intelligent workflows, built-in compliance, and AI-driven insights. Optional add-ons like the Candidate Mobile App, RecruitChatBot, and PinvoiceR further enhance efficiency by simplifying scheduling, automating tasks, and managing payroll and invoicing.